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Case Study

Case Study A

Medical Device Organisation

The Medical Device organisation designs, manufactures and markets respiratory diagnostic and therapeutic products and is recognised worldwide for excellent lung function testing equipment and related services.

The Medical Device organisation products and services are used in clinical trials, primary care, occupational health, sports medicine, asthma management, emergency services and hospitals. 

The Challenge

  • Proliferation of print devices
  • High cost per page from all devices
  • Uncontrolled print volumes
  • Printer maintenance becoming major drain on IT Resources
  • Zero capital expenditure
  • Ability to implement a follow –me-print solution in the future if required

The SmartBiz Solution

Following a 4 week print audit and in-depth consultation with IT staff and end users, the precise printing needs were identified. As a result of this process the actual print volumes and the true costs of printing were now understood. 

The Results

  • Reduced printing costs by over 20% per month
  • Consolidated the number of print devices by 47%
  • Complete equipment refresh without any Capital Outlay – Our monthly rental plan incorporates parts, labour, consumables, servicing, maintenance, and an agreed volume of prints/copies
  • All supplies monitored through automated replenishment process which has resulted in a significant reduction in consumable stock items
  • Additional “soft” savings, including reduced power consumption and reclaimed space
  • All equipment has technology built in to allow for the implementation of a follow –me-print/security proximity card solution in the future
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Case Study B

Health Regulatory Body

Health Regulatory Body 

The Challenge

  • Proliferation of print devices
  • High running costs
  • Poor user device ratio
  • Uncontrolled print volumes
  • Printer maintenance becoming major drain on IT Resources
  • Information security risks
  • Different departments responsible for toner purchases
  • Integration of follow –me-print solution onto existing security Cards

Solution

  • Consolidated devices to 6 MFDs
  • Implemented a user card system coupled with FollowMe print
  • A cost per print for both mono and colour prints/copies
  • Reduced number of model types to two

The Results

  • From 6:1 to 17:1 person to device ratio
  • 20-25% cost saving expected in the first year
  • Secure printing from anywhere within the facility to any device
  • Users can only retrieve prints using their security proximity card
  • Automatic print queue deletion ensures high-level security and minimizes waste
  • Print quotas can be used to control and restrict users to sensible use by allocating a quota/ allowance or budget
  • Additional “soft” savings, including reduced power consumption and reclaimed space.
  • All supplies monitored through automated replenishment process which has resulted in a significant reduction in consumable stock items

Case Study C

Corporate Organisation

Corporate Organisation 

The Challenge

  • Large number of HP printer & multifunction devices
  • Large number of Kyocera printer & multifunction devices
  • High cost per page across all devices
  • Printer maintenance becoming major drain on IT Resources
  • Printer running costs coming out of IT budget
  • Number of IT applications designed to run on HP devices only

Solution

  • Two tiered managed print solution – One for all HP devices & one for all existing Kyocera devices
  • Managed print solution for all new Printer equipment

The Results

  • 32% per month cost saving on current printer costs
  • IT no longer responsible for maintaining and managing toner stock, thanks to SmartBiz monitoring all toner stock through our automated replenishment solution
  • IT no longer responsible for maintaining and managing printer fleet allowing the customer to use IT resources more efficiently
  • SmartBiz was a able to provide a number of reporting tools to analyse overall print/copy usage, allowing costs to be charged back to individual departments
  • Unlike our competitors, SmartBiz was able to offer a two tiered managed print solution. This meant that the customer was able to keep all existing HP & Kyocera printer and multifunction devices in place, which significantly reduced Capital outlay for future requirements.

Quote from Client

“SmartBiz were the only company we met who were able to offer us a managed print solution while not trying to force us to change our existing printer infrastructure”

SmartBiz

  • SmartBiz, Ballybane Industrial Estate, Tuam Road, Galway
  • 091 394 062
  • support@smartbiz.ie
  • SmartBiz, Ballybane Industrial Estate, Tuam Road, Galway
  • 091 394 062
  • support@smartbiz.ie
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